To community: share your Citavi 6+Scrivener workflow .

Максим Х. shared this idea 3 years ago

Although our request of Citavi-Scrivener add-on has declined, it is really hard to stop using Scrivener. Starting using Word and getting back to Citavi 5 is not an option.

I myself work now as follows. I write a paper in Scrivener, inserting knowledge items from Citavi via copy-paste (and inserting references in parentheses). Then I compile a Scrivener project into a Word file. And finally I change all the references in parentheses to Citavi citations.

This approach is very time consuming and inconvenient. But I don't know the other way of using Scrivener and Citavi now.

So if you have your own workflow or ideas how to organize working with Citavi 6 and Scrivener, please share it.

I suppose it is very important for many of us who still uses Scrivener.

Replies (5)


Dear moderators,

I guess I misplace this post: it should be placed in ideas section instead of questions. So please move the post to the ideas section.


Dear Maksim,

Your post has been moved.

Kind regards,



Usually I download the journal articles in Zotero first (Zotero was part of my workflow for years and I still use it).

I use a clipboard manager to save the citation keys generated by better BibTeX in Zotero. From Zotero I export to Citavi (takes a couple of minutes).

When I write in Scrivener and I need to cite a paper, I open the clipboard manager, type the first letters of the author's name, and the citation keys pops up and it's ready to paste. Then I compile everything as txt file and I export to Overleaf (because my advisor wants a tex file as final product.)

NOTE: I use two clipboard managers, one for Zotero items only and one for everything else.


Thank you for your advice, Serena! The way you described seems a little bit complicated but it is interesting.


I know it's a bit complicated! I still rely on Zotero a lot (did not make the jump to using Citavi only).

I still do all my imports and initial formatting in Zotero (generating key, changing the name of the file, writing down some notes about how I did find the file/why I saved it.) In addition Zotero can download automatically the number of citations from Google Scholar (there is an add-on for that.) This is something I like and it's not available in Citavi right now. The number of citations, plus my initial note, are then transferred automatically to Citavi as I import. Importing from Zotero to Citavi is literally two minutes.

Even though it is a bit complicated, managing the Bibtex keys using a clipboard manager adds only a few seconds on the Zotero side (copy the BibTex key from Zotero as you get papers in.)

I don't know if there is a way of generating the BibTex key directly in Citavi. Overall, I don't see a way other than using the BibTex key to keep a Scrivener/Tex workflow.

Using the clipboard manager itself is super-quick: a keyboard shortcut to open it, then I start typing the first letters of the author's name and the key is right there, ready to be copied. It's not that different than using Zotero with Word.

As you see, in my workflow most of the overhead is concentrated during the import process; once everything is set-up the way I want it, working on the files, generating annotations, writing and having the references ready is mostly automatic. This is not as smooth as having a Citavi/Word integration of course (as I write in Scrivener, I I still need to look at my knowledge tree in Citavi.)


Only a slight variation on the original Maksim method:

1. Turn on BibTex support in Citavi and generate a Bibtex key for all the records.

2. When working in Scrivener, copy/paste the BixTex key from Citavi when needed

3. When finished in Scriv, compile to word doc.

4. Copy / Paste each bibtex key in the word document into the 'search reference' feature in the Citavi plugin, it will bring up the exact reference, insert as normal.

5. If you make your own custom bibtex format in Citavi (I start and end mine with an @, choose a character or sequence that is not part of your normal writing), you can just do a search for them in word to make sure you get them all.

Not the greatest, but it works.


Could you please explain in a practical way how you do this step:

2. When working in Scrivener, copy/paste the BixTex key from Citavi when needed

I've been working with Citavi for years, and now I want to add Scrivener and solve the problem discussed above. Thanks!


A Scrivener add-in would be a great help.


Hi all,

has anything happened in this matter since that time? New ideas, new possibilities?


Leave a Comment
Attach file (NO confidential documents!)