Safe using Citavi with Onedrive Links

Christian L. shared this question 6 months ago
Answered

I have two literature folders on my onedrive, one unordered where I keep unadulterated copies of all PDFs, ebooks … named according to my Bibtexkeys. And a 2nd Folder for all the items which I have actually worked with, i.e. highlighted, made quotations from etc.


These are obviously synchronised etc., and both on my main work computer as well as the laptop Onedrive is set to save into the folder D:/Onedrive/ in order to ensure all file links are stable.

Now I would of course love to just copy Citavi into that folder and be done with it and have it synchronise too, but the Manual specifically discourages that due to the possibility of files being corrupted.

My main bibliography is bibtex which I manage with Jabref, and whilst I can see that Citavi is going to take care of this, I am not there yet. What I love is the keyword and category management of Citavi.

So having dabbled with the cloud functionality, this is not going to work for me, so a local file of some sort will be required. On the other hand I obviously do want to backup the Citavi File, and ideally into onedrive, and I do not the whole time want to switch my syncing on and off. What I am now thinking off is placing the file in one folder, and write a commandline Programlink (Dos level copy *.* to D:/Onedrive/Citavi_backup/ which I can use regularly.

Now here is the question, while having Citavi opened as program, can the file actually be copied ? Or do I all the time, e.g. every hour, need to literally close the program, then copy, and then open.

Now this would be really annoying, but as I mention, I just want to have one master folder structure for all my literature, or at most two, but not a separate one for Citavi somewhere in the cloud.

Any comments ?

Comments (3)

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Hi Christian

There is currently no straightforward strategy for dealing with local files in conjunction with a Citavi Cloud project. On the other hand, you can use a synced attachement folder in conjunction with a local project.

There is no risk for the attachment files, only for the project file itself as this is a SQLite database. The risk of corruption through a sync tool is real, see https://www.sqlite.org/howtocorrupt.html.

As Citavi creates a database dump as a backup every time you close the program, it is no problem setting the backup path to a Onedrive location. As these dumps are zipped XML dumps of the database, there is no risk of corruption here.

Would that be a viable solution for you?

Best regards

Sebastian

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Hi Sebastian

I know there is danger in propagating things you are not supposed to, but so far it has worked like a charm. I have the Citavi File on my OneDrive locally (though I suspect it is a synced folder, and I always open it from the local part) as a local project.

To be honest, I am careful, closing every hour and running the Dos Copy script to ensure I max have an hour back to go. It is also a reminder to take a short break every hour.

My next question is, I am not including any PDFs, it is all just text, and the file is now at 28MB. Are there any size limitations to Citavi Files or is it just the sky is the limit as long as the RAM is happy to prod along ?

But using it has definitely changed my research method.


Christian

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Hi Christian

That's correct, the RAM is the limit and, of course, the time you're willing to wait while the project loads.

Best regards

Sebastian