Inserting Customly Formatted Direct Quotations

Massimiliano D. shared this question 22 months ago
Answered

Dear All,

I know there are different citation styles, but is there a way to have citavi always automatically put quotation marks before and after direct quotations when I insert direct quotations in a word file? May I set this "rule", or option, by default?

Or, alternatively, may I make Citavi always put quotation marks in the direct citation box when I insert a new citation?

As it is, one has to always add them manually, and it takes away a lot of time.

Thank you!

M

Comments (1)

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This is a surprisingly common question that tends to elicit surprising answers. At any rate: “[I]s there a way to have citavi always automatically put quotation marks before and after direct quotations when I insert direct quotations in a word file”? No.

“[M]ay I make Citavi always put quotation marks in the direct citation box when I insert a new citation?” I think not, unless you want to program your own AddOn.

“As it is, one has to always add them manually, and it takes away a lot of time.” Fun fact: I posted this quote using a script in Autohotkey that automatically wraps the selection in quotation marks, and if there is no selection it pastes the content of the clipboard in quotation marks. But the real answer is that you can do this in Word using search and replace as seen in the attached screenshot, because you can select the style template assigned to direct quotes. This seems to misplace the closing quotation mark, but this can be simply remedied by a second search for '^p”' (sans the outer quotes), replaced by '”^p'. You could store the first and second search in a macro, assign that macro to a button on the ribbon, and in the future, you can simply wrap all quotes in quotation marks in your document by the press of a button.

PS: I realise now that this a surprisingly common question partially because you asked the same question three times. I think I would have given the same answer today to your initial question even if you had asked only once, but note that my answer is strictly speaking an answer about how to use Word, not about Citavi.

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Thank you for your answer. Would you kindly explain better to me the way of using word and the search and replace function? I found it a bit confusing. Thank you for your time.

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Which part is confusing? How to open the search-and-replace dialogue (Ctrl+H), how to fill out the search-and-replace dialogue (see screenshot), or why searching for nothing and replacing it with “^&” works?

In relation to the last point, I only know this works because I had what at the end of the day is the exact same question, only in a different context, four years ago.

Wrapping quotes in quotation marks at the end of the day is nothing but finding the longest non-interrupted string that is assigned a certain style, and then replacing that string by itself, with the addition of quotation marks around it. The difficulty shouldn't be the answer (and it isn't in this case once one has played around with the search-and-replace dialogue a few times), the difficulty, as is often the case when using computers, is coming up with a logically stringent way of phrasing the question (and to be clear, I clearly failed at doing that myself when I had the question).

Or does the confusion only arise in relation to my last point, the fixing of the misplaced closing quotation marks? I think this becomes understandable one you do the initial search and replace once, and once you realise that ^p stands for a paragraph break in Word's search-and-replace syntax (which is explained in Word itself). Play around, give it a try.

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