How to filter by references without attachments?

Devin R. shared this question 3 months ago
Answered

How can I filter to see all those references that do NOT have an attachment? Thanks.

Comments (11)

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Hello Devin,

This quick select feature lets you filter by references without attachments:

https://www.screencast.com/t/aj8p7vq4 [Screenshot]

Kind regards,

Peter

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Peter,

Thanks, but for me that option is disabled. Maybe because I am using a Citavi Cloud project? Is there a way to filter like that with a Cloud project?

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Devin,

Please make us of the search function within Cloud projects. This is the search string:

"Locations (electronic)": ! 
/fbb753caa5bd40f1c7ce88aae7bc7853

Regards,

Peter

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That worked perfect, thanks.

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Is there a way to filter by references in a cloud project that do not have a PDF attachment? I guess that was what I was actually looking for. (this is more for curiosity... I ended up figuring out a solution by filtering to those that DO have a PDF attachment, and then applied a Blue label to those, then filtered by those that do NOT have a blue label, and that worked to give me all those that don't have a PDF attachment).

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Devin,

With the search command both is possible:

You can search for references with attachment (placeholder = *)

"Locations (electronic)": * 
or for references without attachment (placeholder = !)

"Locations (electronic)": ! 
It is even easier if you are looking for the table view (CTRL+T). It lets you sort by attachment and quickly assign a red or blue label: 


/baee260913fc15f436f9ba0799a63ab9

Kind regards,

Peter

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Thanks. The problem I have with using "Locations (electronic)": ! is that the results do not correspond to the attachments paperclip graphic that you mentioned.

When I import bibliography, oftentimes there are some HTML attachments that are added, indicating where the information is from. These HTML attachments do not activate the "attachments paperclip graphic." So, for example, this first journal article, entitled "Babylon Becomes Jerusalem" does not have the "paperclip attachment graphic", which is great:


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But it does have some HTML attachments, that were included automatically when adding it:

/dcbe49906a20b7faa1add0b0ba24f936

In the search "Locations (electronic)": !, however, entries that have these HTML attachments are counted as having attachments, which isn't what I want.

That's why I asked if there was a way to filter by those that have PDF attachments. What I am looking to do would be to filter by those entries that have the "paperclip attachment graphic" active.

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Hello Devin,

Please excuse the late reply.

In this case I recommend a search for locations with a special file extension (here: pdf)

"Locations (electronic)": *.pdf 
/b8d532138fd3740887d20a2bc25b3285

Kind regards,

Peter

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Thanks. That correctly gives me a filter that displays those records where a PDF is present.

But, is there a way to give me the results where a PDF (or in general an attachment that makes the attachment paperclip appear) is not present? I tried adding NOT to the beginning, but that didn't work.

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Please invert your search results to see all references which don't match the search criteria:

da69fede0cba0f111737016419c0c587

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That works, thanks!