Citavi 6 and Scrivener

Максим Х. shared this idea 5 years ago
Under Consideration

Greetings!

As we all know Citavi 6 unlike Citavi 5 doesn't have placeholders and writing assistant. I just wonder is there any effective way to use Citavi 6 in Scrivener? Maybe some of you had any experience? Or developers could give some advice on the subject?

Replies (21)

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I've read in other thread that you are going to develop the add-on which would partly solve an issue with placeholders and gives opportunity to work with LibreOffice but not with Scrivener. Why can't you develop the same add-on for Scrivener? I guess there are many Citavi 5+Scrivener users. What they suppose to do with Citavi 6?

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Dear Maxim,

Support for Scrivener was never an official feature of Citavi but only possible via a workaround. As such, and because our resources are unfortunately finite, we have to limit development to features that are useful to the majority of our users. We have noted your request and await to see if more users make similar requests. However, any decision on whether this feature can be developed or actual development on it will not be possible for a while, as all of our resources are currently focused on developing Citavi Web, our upcoming cloud-based version of Citavi.

Kind regards

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Dear Damien

I just wanted to ask: Does Citavi still follow up on these Ideas that have their status as "Declined"? Are our comments below being noted by anyone?

Thanks,

Elin

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Dear Elin,

We do not check declined ideas as frequently as support questions.

We know that Scrivener support is important to you and your workflow.

However, our resources are limited and we do currently focus on Citavi web.

As Damien mentioned, we await how many users will click "I like this idea" to come back to it.

Kind regards,

Jana

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I am also Citavi 5 + Scriviener user and I am waiting for the add-on mentioned by Maxim! So please note my request as well.

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Well this does not make me happy. I spent a long time researching tools for my dissertation workflow and selected Citavi+Scrivener. I opted to commit to Citavi by purchasing a licence which seemed to require an upgrade to Citavi6. It never occurred to me that Citavi6 would not work with Scrivener. Having literally within the last 10 minutes forked out £100 to Citavi I've just come here to find my entire workflow plan is now a non starter that I'm tied into financially. This has ruined my day. It's all very well having an all singing and dancing reference manager and knowledge organiser but if it doesn't integrate with a serious writing and editing tool (and no, I don't mean Word) then it's pretty useless. Please add scrivener integration as a priority!!!

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Please note my urgent request for Scrivener support, too. Until then, I will not update from Citavi 5 to 6. The workaround with placeholders works perfectly for me but unfortunately, saving files to my own cloud causes some confusion in citation assignments. It's a pity that Citavi 6 is not compatible to Scrivener anymore.

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I'm in the same situation. For anyone on Citavi 5, here is the workaround for using citavi with scrivener: https://service.citavi.com/kb/a560/32042-using-citavi-with-scrivener.aspx

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Dear Citavi-Team, You know, this could be solved with going back to place holders. I am aware in your business interest in cloudservices which nescesitates getting rid of placeholders but it is annoying for a lot of people and makes me want to leave Citavi.

You were awesome.

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Scrivener is becoming increasingly popular in the academic community. I am about to run an event at my faculty presenting a number of useful tools for humanities research, and I was going to enthusiastically endorse both Scrivener and Citavi. Now I will have to mention my reservations about Citavi: Scrivener works so well as a tool for small and major writing projects, that it comes first - and any reference manager that can do the job of supporting it. I know the amazing knowledge management capabilities in Citavi will actually seem of lesser importance: writing is our first and foremost job. I had actually hoped for Citavi 6 to be more fully integrated with Scrivener. Imagine the combo if it worked as well with Scrivener as with Word! Would beat anything.

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To the other users on this thread: Since Citavi declined this idea, which they took to mean "reintroduce the placeholders", I have, based on Jen's comment above and her comment to my Question earlier today regarding whether they had indeed noted our concerns in this thread, submitted a new,, active Idea for an actual Scrivener add-on.

If you would like this to happen, vote here: https://help.citavi.com/en/topic/vote-here-if-you-want-a-citavi-add-on-for-scrivener .


All best,

Elin

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Citavi: I see you have changed the status of this Idea from "Declined" to Under Consideration! Excellent! Thank you! :)


Elin

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I'm glad to see that my suggestion has so much support!

As an additional argument: this year Scrivener team is going to release a new version of Scrivener for Windows. So I guess after the release Scrivener will get many new users. And if you make a good Citavi+Scrivener add-on all these people could become Citavi users as well. It's not only our caprice, it's the question of perspectives for Citavi. I hope you will make that add-on.


P.S.Thank you all who leave comments in this thread!

Max

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I agree with Maxim on the commercial advantages of his suggestion. I would like to add something, though.

Besides the Windows community, with the upcoming Citavi Web edition, Citavi aims to reach to the Mac-users. These academic Mac-users are at the same time Scrivener users. They generally use reference managers that can work with Scrivener, such as Endnote and Bookends (among others). So a Scrivener add-in or at least a sort of workaround would increase the following of Citavi among Mac-users, too.

"Citavi + Scrivener" may well be a standard combination in the academia.

Best,

Ömer

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Although it was not an advertised feature of Citavi, its compatibility with Scrivener was one of its strengths for the academic community. As most people acknowledge, Word is good for preparing for the print, but not useful for the writing process.

I expect Citavi to find a way for us to use it across different text-editors.

As Maxim and Omer noted above, there are obvious commercial benefits to such a move. If Citavi works well with Scrivener, Scrivener-users would eventually move their Endnote (and other) projects to Citavi, as the latter is way more superior than Endnote and others thanks to its "knowledge organization" feature.

Best,

Rumeysa

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I would be more than happy to have Scrivener and Citavi working together. Word is not an option.

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I am researching options. I was about to purchase Citavi to work with Scrivener. Seems I need to reconsider based on this discussion though. Too bad. I really liked Citavi. Please let me know when this issue of compatibility is resolved. Thank you!

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Same here. Without Scrivener, Citavi doesn't make sense to me.

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I am a faithful Citavi user ever since version 3, and I too would be happy to have a Scrivener add-on.

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I can't stress enough the importance of Scrivener+Citavi workflow. Although I'd still prefer placeholders instead of add-on due to collaboration issues. Most of my co-authors don't use Scrivener and they usually mess up Citavi fields in Word, so placeholders are the essential solution in these situations. I can't find any information on why developers got rid of this feature. Is this because of cloud sync? It's always better to have two incompatible features (perhaps placeholders can be switched off by default), than adding a new feature while removing an old and useful one. I can live without cloud sync and web interface, yet the absence of placeholders or at very least Scrivener integration reduces Citavi's value to zero for me. And I love Citavi - it's superior to other reference managers in every imaginable way.

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Dear all,

Thank you very much for your feedback! We read your comments although we do not answer every single one.

Using placeholders was possible under the following two conditions:


a) There is a unique sequence number assigned to every reference in every project. This is no longer possible in Citavi 6, as cloud projects can be managed asynchronously by multiple users. This means references can be deleted or added asynchronously and unique sequence numbers can no longer be assigned without heavy performance losses.


b) The original file format is not binary but rather text based and uses “tags”. The body of the text can then be scanned for placeholders/sequence numbers that should be replaced with quotes. This process is highly complex, as many different variables such as paragraph formats, local formatting and positioning have to be considered.


Please also note that placeholder formatting cannot be offered in the US, as there is an ongoing patent dispute related to this feature.


Kind regards,

Jana

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Thanks for answering my question concerning placeholders. I'm nowhere near the development of complex software such as Citavi, but couldn't sequence numbers be replaced with hashes? It would let program assign a unique ID non-sequentially (it would be also unique across all projects). For instance, {Smith 2018 #7e76b4c3} for (Smith, 2018) and {Smith 2018 #38d160b2} for (Smith & Doe, 2018). It's a naive and straightforward example of hash implementation, but I think you get the idea and I'm certain that Citavi developers can come up with a more elegant solution, at least for local projects.

Maybe it should be left for Citavi 7, I'm ok with skipping a version or two for that matter, but I'm worried about the long term solution. As for now, the absence of placeholders or some similar plain-text-ID-feature limits my collaboration capabilities immensely.

Also, could you clarify point b) a bit more? Does it mean that placeholders can be replaced only in *.doc(x) format? If so, then it's not a big issue. One can always finalize text formatting in MS Word. Scrivener format is not binary though, its based on RTF.

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Dear Animus,


Thank you for your reply.


Placeholders could only be replaced in RTF document format.

With the technical limitation of placeholders in mind, we decided to move into the direction of online writing tools and Add-ins.


Which software do your colleagues use so that placeholders are important for your collaboration?


Kind regards

Jana

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Although they work in Word, they can't get used to add-in. Believe me, no amount of educational seminars can help it :) - after almost a decade they got used to the current workflow. Before that, they somehow always used to make a mess of a document with fields (e.g. they can't properly add another reference to the existing one), so I had to do a lot of manual work. On the other hand, they can manage plain text placeholders perfectly. And not only that, we also heavily use OneNote and it usually contains multiple text pieces with placeholders, so that is another issue.

Let me clarify my problem even more - I don't actually need 'Citation->Format publication' option! When I finalize our documents, I usually convert placeholders to fields in Word via add-in and then instantly 'save copy as a static text' for review, publication, etc. If I understand it correctly, fields are placeholders by themselves, only more complicated and not readable, something like:

ADDIN CITAVI.PLACEHOLDER 222548fc-9498-4e42-a826-f76e40e298cc more random symbols

To summarize, I'm ok with placeholders working only via Word add-in, but plain text placeholders, marks, IDs (whatever you may call them) are the key feature here that solves a lot of various issues.

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I would strongly support the idea of plain text placeholders. I am a faithful citavi user for several years, it is a great tool that has helped me a lot with my work, the support is fantastic - but with citavi6 and the exclusive shift to "fields" citavi has lost any use to me. I understand the support team has to defend the citavi decision of quitting the placeholders, still I'm convinced that, as the discussion shows, citavi6 strongly reduces the usability of your programme for the humanities.

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Hello, I also would like to have availabilty for Citavi and scrivener compability; this is the reason holding my purchase of citavi. and also as it is mentioned about placeholders if there could be resolution to matter, it would greatly appreciated. cheers...

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Please! I am adding my request for a Scrivener plug-in! Thank you

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I would like to add my support for a Scrivener plugin also. Scrivener 3 for Windows appears close to release (it is currently in an advanced Release Candidate which many people including me are already using).

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Regarding the patent in the US: I understand that you don't want to be involved in litigation in the US. But it is also worth noting that bibtex has used the placeholder method since the 1980s so that I doubt that the relevant parts of the patent are actually valid. Since I am by no means an expert on this, I have asked this question here:

https://patents.stackexchange.com/questions/19678/does-patent-us20120072422a1-make-it-illegal-for-other-companies-to-sell-referenc/19679

As regards the problem of generating unique identifiers: I see that this can no longer be done as previously (upon generation of the new record) but in order to use these numbers in placeholders, this is not necessary. Since the creation of such a n ID-number is a one-time action for each record (and hence extremely rare) it would, for example, be possible to allow users to manually trigger the creation of the ID when s/he knows that there is no parallel offline use going on.

For single users (which, I suppose, are still the majority of Citavi users) this would be very easy to determine. In the case of multi-user projects, this would require some communication among project memberd to make sure that everyone pulls a new copy of the database next time they use it. But for those teams that want to use placeholders, this is surely feasible.

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Just to revive this thread. It's all very well using the word add-in for short papers but if you want to write a book or even a normal length academic article with a lot of footnotes, the Word add-in is simply not up to it. It gets slow and buggy, and if you want to move a reference to a different place in the text it takes 5 minutes to settle down again. This btw is with the latest version of Citavi and a brand new high-spec Windows 10 business laptop.

I am trying to workaround with Citavi 5 but it's a big loss not to have the Picker anymore.

A specific add-in for Scrivener isn't necessary, what's needed is to just bring back placeholders so your users can *choose* what software they use for writing instead of being forced to use Word and the add-in!

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I would like to strongly support that!

The Word add-in is not suitable for serious robust work.


It used to be a disaster for me. Now I have a new computer, with a lot of RAM, SSD hard disk and a powerful processor: Even so, it just works only a little bit better now.

Inserting, updating, adding page numbers, deselecting brackets, etc. causes two to three seconds of blinking at least. Overall a significant delay. Undisturbed fluid working is not possible (yes my document has 80> pages and 100> sources, but if Citavi is only intended for seminar papers, this should be communicated).


What also helps a bit are these (very good hidden) tuning tips from Citavi (which I came across only by chance):

https://help.citavi.com/en/knowledge-base/article/word-is-reacting-slowly


But fact remains: The Word add-in is the big crutch that makes working with Citavi unnecessarily slow, unstable and platform dependent. Very probably this is the fault of Word/Office, there are probably no more optimization possibilities for plugins, it is just a Microsoft program (sorry).

This simply has to be done differently. The placeholder function must also be made compatible with the cloud. Or the web version will start as a lame duck without a suitable Word connection.

That probably requires less effort than an addon for Scrivener (plus LibreOffice, Latex and the other also important programs).

And if you hire an external company and do crowdfunding, the money would probably be collected faster than you think now. What else can argue against that?


I'm really a big fan of your work, but I would like to politely remind you that you are financed to a very large extent by public money and tuition fees (indirectly through campus licenses of course), right? So I see it as your responsibility to understand the user's wishes a little bit more bindingly than other software companies. Thanks a lot! :-) Education, research and teaching are also basic public goods . You create an important infrastructure for this. It's not about some great fancy game that doesn't look fancy enough on our special computers.


A concrete suggestion: Open source api interfaces so that other people could write plugins for any kind of word processing program would be a possibility. Two three enthuiastic computer science students would probably find a solution within weeks for e.g. Scrivener.

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To be fair to Citavi on the public interest front--the Latex support is quite extensive. Scrivener is in a kind of in-between place for people who aren't ready to make the leap to Latex but are also aware that Word isn't up to much. I might have to look into Latex myself at this rate.

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> Scrivener is in a kind of in-between place for people who aren't ready to make the leap to Latex but are also aware that Word isn't up to much.

Having written my PhD Thesis in LaTeX, I agree only partially with this asessment. Scrivener is not some kind of compromise between Word and LaTeX. It could be seen as such with regard to easy-of-use, but the real point with Scrivener its flexibility in handling larger writing projects, of getting to grips with the mess of the real world writing process (jotting down new ideas as they come up, moving sections arround, etc). Both Word and LaTeX editors have virtually nothing for that (I use comments in LaTeX to accommodate that hidden dimension of the document).

LaTeX, on the other hand, is built for type setting. Something where Scrivener has nothing to offer (because it's meant to produce manuscripts to the publisher, who then takes care of the typesetting). And while I still love LaTeX, we also have to admit that Word has gotten much better in Typesetting than some decades ago, when LaTeX took off.

So, while it is true that Citavi offers good support for LaTeX, I think this does not justify att all that Scrivener support is not needed.

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Hi, James

I'm sorry to hear that the Word Add-In performance is so poor. Moving a reference definitely shouldn't take 5 minutes. I'd like to find out what's wrong at your end. If you find the time, could you send us a log file from the Word Add-In? This will help us better find the source of the error or at least give us an indication where we should look at performance issues again.


To create the log, please follow the steps shown here:

https://www1.citavi.com/sub/manual6/en/index.html?finding_bugs_in_word_add_in.html

Thank you.

Best regards

Sebastian

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I agree that a placeholder facility would be ideal and would work with Scrivener and any other rtf app. I can't understand what the objection is to having such a useful facility in Citavi.

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How to downgrade to Citavi 5 from 6?

Extremely upset after purchasing Citavi 6, now I want to downgrade to Citavi 5 only to use the Publication Assistant feature and placeholders with Scrivener.

I downloaded Citavi 5 from your website, but I can't use the license I purchased for personal use, nor even pay for it, as I am directed to Citavi 6.

I support the entire Scrivener's community wishes here for making Citavi+Scrivener a strongly integrated platform. I don't live in the US, so I have no issue of using placeholders.

...

Just minutes of writing the above, I received a quick support.

I am extremely happy now. :)

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I am seconding Ziad here! Reference management (Citavi), comes second after writing (Scrivener). Writing and Knowledge organizing is Scrivener forté.

I intend to see if I can use Endnote or Zotero better, even if I have paid for Citavi (educational) (and I have the 6th version).

I may research 5th version of Citavi as well if possible, though.

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I'm in the same boat. I would love to be able to use Scrivener (Windows) and Citavi together. Now I am forced to choose between using Word to write (which is less functional for those of us who like to write in chunks) or Citavi to cite. As much as I appreciate Citavi's citation functionality, I am leaning toward Zotero which can (at least) do an RTF Scan. Personally, I think this is a huge mistake in development and an industrious coder could develop a citation software that is Scrivener compatible bleed your market base away from you.

Just some food for thought...

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I'm trying to finish my PhD project and am using Citavi primarily because it was provided by my university. However, I hate writing in Word. I much prefer Scrivener (Windows), as it's a tool designed for writers rather than Office workers (pun intended). I'm currently trying to figure out a way to use my reference library with Scrivener, and honestly, I don't care enough for Citavi to not consider giving it up. Please, finally, after years of debate, go ahead and support Scrivener already.

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Use Obsidian.md and you’ll never need again Citavi or Scrivener (both not open sources)

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I use all three and none of them can substitute each other. Maybe computer scientists can limit themselves to Obsidian and citation keys, but even then I doubt it.

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Likewise, now I am using Obsidian (and its Longform community plugin), Zotero, and Pandoc and never use Citavi and Scrivener anymore.

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What can you say about Scrivener? I thought about installing it, but now I don't know.


With Regards, developer view

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Great tip. I am surprised by how light it is.

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Another alternative will be using outliner program that integrates with MSWord and Citavi. You can try "writing outliner" software to see if this arrangement works for you. I know this might not be proper for all scrivener users, but this can help those who just focus on having an outliner to work on small word documents then re-arrange and join (all or some of) them. There is newer version called docxmanager, but for some reason it does not allow citavi to show as a word add-in.

Hope this suggestion will be of any help. Still it will be better of course to have rtf scan in citavi to work with different text editing platforms.

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